Timesheet Reminders for Employees
Since the Defense Contract Audit Agency (DCAA) mandates daily timesheet entries for each employee, Hour Timesheet ensures compliance by providing daily timesheet reminders. This feature is particularly useful for employees who may forget to complete their time entries on a daily basis. By adhering to the DCAA requirement, Hour Timesheet streamlines record-keeping and helps businesses maintain compliance effortlessly.
Hour Timesheet’s Daily Timesheet Reminder feature is designed to simplify and streamline the process of tracking employee hours. The software automatically generates Timesheet Reminders for Employees for those users who don’t enter time daily.
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Other Hour Timesheet Features
Daily Timesheet Reminders: Never miss a timesheet submission again. Our system sends out Daily Timesheet Reminders, ensuring that they record their hours accurately and on time.
Compliance Features: Our system is built to help you comply with labor laws and regulations, avoiding potential fines and legal issues.
User-Friendly Interface: We’ve designed our platform to be easy for everyone in your organization to use, regardless of their tech proficiency.
Time-Saving Automation: No more chasing after employees for their timesheets – our system does the work for you.
Customizable Reports: Generate detailed reports tailored to your specific needs, helping you make data-driven decisions.
Integration Capabilities: Seamlessly integrate Hour Timesheet with your existing HR and payroll systems such as ADP or Gusto
Mobile Access: Employees can submit their timesheets from anywhere using our mobile app.
Customer Support: Our dedicated support team is always ready to assist you with any queries or issues.
Are you ready to experience the benefits of Hour Timesheet’s Daily Timesheet Reminder feature? Sign up for a free trial today and see the difference it can make in your business.
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QuickBooks Timesheet Integration
Why Use Hour Timesheet Instead of QuickBooks Time for DCAA Compliance?
By choosing Hour Timesheet over QuickBooks for your DCAA compliance, you’re opting for a tool that’s custom-built to handle the intricate timekeeping demands of the most stringent audits.
With a click of a button Hour Timesheet syncs all of your QuickBooks Timesheet data to/from QuickBooks. Enter new employees, job codes, service items and class list in QuickBooks and use the sync tool to populate the same data into Hour Timesheet. Once time cards are submitted and approved by supervisors, all employee time data is populated back into QuickBooks Timesheet entries.
Question? What kind of data does the Web Connector sync with Hour Timesheet?
Answer: Employee List, Vendors (1099’s), Customers & Jobs, Payroll Items, Service Items, Classes
Enter data ONCE in QuickBooks. Use the import tool inside Hour Timesheet to populate your site. The import tool can be used to update your data ANYTIME you add new data to QuickBooks.
After timesheets are completed, Hour Timesheet will import the data back into your company QuickBooks file by using the import tool as an admin from within Hour Timesheet.
Question: What data does Hour Timesheet Send to QuickBooks?
Answer: The Timesheet Export process will populate the weekly time cards in your company QuickBooks file with the following data.
Employee Name, Date of Entry, Hours by Day/date, Customer, Job, Service Item, Class, and Payroll Item charged to on timesheet.
DCAA Approved Timekeeping System
DCAA Approved Timekeeping System
Is Your Company Ready?
Most likely, your answer to this question is, “I don’t know”. It’s often the case that a company thinks maybe they could be ready for a DCAA audit, but has little confidence that they would pass. On the other end of the spectrum, are you a company who thinks you’re definitely ready for DCAA because you have an expensive or robust accounting and/or timekeeping system?
Unfortunately, if you never had DCAA in your office before, then you probably are not ready, regardless of your systems.
Contrary to what you may have heard, you cannot “buy” a DCAA-approved accounting system. No accounting or timekeeping system has ever, or will ever, receive DCAA’s stamp of approval. As a government agency, they will not endorse a product in that manner. In addition, DCAA never “approves” your systems anyway. Instead, they test your end to end system, policies and procedures and determine if it is “adequate”. In a nutshell, they want to make sure that you walk the talk and you do it according to regulation.
How can you prepare for an Audit?
Test yourself
Internal audits (or as we call them “mock audits”) are an ideal way for you to determine where your gaps are and correct those gaps. They are also great to get you ready for an audit as practice. Having an outside party review your accounting system, timekeeping system, chart of accounts, policies and procedures, then test you on those, is the only way to ensure you are ready. Without such a test, you are walking into the battlefield blind. – Arrowhead Solutions, LLC,
Read similar post about DCAA Compliant Timekeeping Practices
DCAA Compliant Timekeeping Key Requirements
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Referral Partner Listing
Hour Timesheet: The Ultimate Solution for DCAA Compliant Employee Time Cards
Timesheet Sections The “My Timesheet” can be subdivided into 4 sections
Clock In/Clock Out – this section is OPTIONAL
Hours Worked – this section is required for QuickBooks timesheet integration and Gusto Payroll Integration
Notes/Summary – section for entering daily hours worked notes or viewing leave balance data or timesheet summary overview.
Timesheet Audit Log – non-editable activity log of all entries on the employee timesheet.
Section 1. Clock In/Clock Out
This section is auto populated with employee who clock in/out utilizing the web clock on the Hour Timesheet login page. Daily hours are totaled by calculating the time between “clocked in” and “clocked out”. A user may have as many in/out pairs as required. This feature is optional and is hidden by default if no values are present in the in/out section of the timesheet.
Section 2. Adding Work Hours and Leave Hours
Adding Work Hours – this section contains a set of drop down boxes that are available once the user clicks the “Add Work Hours” button on the timesheet. These codes are referred to as “Employee Authorized Charges”. These selections are designed limited to codes each user is “authorized” to use when charging time on the timesheet.
Adding Leave Hours – this section contains a set of drop down boxes that are available once the user clicks the “Add Leave Hours” button on the timesheet. These codes are the leave types that are available to each user of Hour Timesheet.
Copy Previous Timesheet Codes – this feature allows the user to copy the codes from the previous timesheet period to the current period.
Section 3. Timesheet Notes/Hours Summary/Leave Balance
Adding Notes – there are two types of notes that may be entered in the timesheet. General notes are notes that apply to the entire timesheet. Daily hours worked notes apply to the single entry of time entered for a specific authorized charge code on a specific day.
Hours Summary – This graphic shows the breakdown of hours worked on the current timesheet divided into the following categories 1) Regular Hours 2) Leave Hours 3) Overtime Hours
Leave Balances – Displays the current leave balance for each employee.
Section 4. Timesheet Audit Log
This section of the timesheet is auto populated with each entry into the employee timesheet. The audit trail captures the username of the person who made the timesheet entry, the IP address of the person who made the entry along with a time and date stamp of the entry made. The audit trail is not editable.
When it comes to time tracking, user-friendly features are crucial. Imagine a clean interface, intuitive buttons, and straightforward navigation.
Employee Timekeeping Software for Small Businesses
Employee Timekeeping Software Top 5 Advice Tips
Get it Right the First Time
Make sure your employee handbook includes a section on employee time tracking. Highlight honesty and various examples of timekeeping fraud. Include definitions of work time and expectations from business owners
Train your managers. Hold training sessions on laws and regulations pertaining to FLSA & employee overtime policies. Also train users how to use your company’s time tracking software and mobile app.
Make everyone accountable. Require 2 sets of signatures on each time card. Both employees and managers need to sign each timesheet.
Schedule internal timesheet audits Communicate objectives for supervisors who manage employees and need to approve time cards, as well as the definition of total hours and employee time tracking expectations.
Require employees to sign-off on any updates made by management.. All timesheets edits should be acknowledged by the employee. This can include employees using the web based time card app, the mobile time tracking app or users on the time clock.
DCAA Timekeeping Requirements
We’ve got you covered | Simple Employee real time tracking by Hour Timesheet
Authorized Charge Codes
Employee timesheets only display codes assigned by management.
Reason Required
System requires employees to enter a reason for late timesheet entries.
Timesheet Audit Trail
All timesheets keep track of employee timesheet entries and edits. The detailed audit trail that captures every change made to a timesheet.
Daily email reminders
Send reminders to those employees who forget to enter time daily or weekly.
Correction Timesheets
After you run payroll there are possibilities that timesheet data might need to change. Hour Timesheet includes a detailed and auditable record of all revised/corrected timesheets.
Start Your Free 30-Day Trial with Hour Timesheet Today
Taking the first step towards enhanced timekeeping efficiency is just a few clicks away. Here’s how you can start with Hour Timesheet without any hassle:
Visit Our Website – Click on the ‘Try Now’ button to begin.
Sign Up for an Account – Fill in your business details to create your account. No credit card required for sign-up!
Set Up Your Data– Customize your Hour Timesheet data to reflect your unique business needs.
Add Employees – Easily add employee profiles so everyone can start tracking their time right away.
Explore Features – Test drive all the powerful features Hour Timesheet offers, from time tracking, employee leave management and embedded payroll
Take Advantage of Support – Utilize our comprehensive support resources if you need help along the way or have any questions.
Remember, Hour Timesheet isn’t just a tool; it’s a compliance-safe harbor that’s trusted by the world’s most innovative companies, ready to support your small business as you grow. So why wait? Start your free trial today and take the first step towards streamlining your business’s timekeeping practices.
Additional Resources
Federal Acquisition Regulation Full Download
Federal Timekeeping Policies for Government Contractors (chron.com)
Record-keeping Requirements under the Fair Labor Standards Act
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