Making technology work for you

Making Technology Work For You

Today’s technology moves so fast that it’s not easy to keep up with. It seems like new tools are surfacing every day to help business owners and entrepreneurs save time, money and boost productivity. New technology empowers business owners to achieve what they set out to do and allows them to be creative while maintaining a high level of productivity. Businesses that want to stay relevant know that they must incorporate new technologies into their company’s growth strategy.

The trick to making technology work for you and your team will depend on how it’s integrated. You can use these tips to help your employees to successfully embrace technology:

1. Highlight the Benefits

Technology can do so much to make our lives easier, but the process of learning new technology can still be daunting. To ensure team member buy-in, help them understand the decision to implement new technology. Identify the limitations or problems in the current tools or software. Help your users see how technology could solve these problems. Even though fear is normal in the face of change, we can’t let fear stop us from moving forward.

2. Find Your Champions

There are always employees who readily accept new technology. These are your champions! They can help convince reluctant coworkers where no one else can. Have them be available for questions and training to those who are slower to adopt. Some employees may not be convinced of the benefits of technology until they see someone else do it.

3. Provide Training

Training is critical to the successful adoption of new technology. You must ensure that team members of all levels of technological know-how have the access they need to learn at their own speed. Training can be looked at as a two-step process: You need training from external sources (free at Hour Timesheet), and then you need a core group of internal employees who are comfortable in the new system and can help others if needed.

REASONS YOUR BUSINESS SHOULD EMBRACE TECHNOLOGY

By embracing today’s new technology your company will reap the benefits that keep them ahead of their competitors who fail to embrace technology, including:

Staying connected

Encouraging timely and accurate input

Ability to monitor employee productivity

Improving manager productivity

Improving employee accountability

Access to advanced business reporting and analysis

Additional Links

HTS QuickBooks Online Marketplace Listing

HTS QuickBooks Desktop Marketplace Listing

HTS Android Download Link in Google Play

HTS iOP Download Link in Apple Store

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FLSA Timekeeping Requirements

Who does FLSA apply to?

One of the FLSA Timekeeping Requirements is that hourly employees must be paid at least the minimum wage and not less than one and one-half times their regular rates of pay for overtime hours worked.

What are the timekeeping recordkeeping requirements?

Every covered employer must keep certain records for each non-exempt worker. The department of labor requires accurate records. The following is a listing of the basic records that an employer must maintain:

Time and day of week when employee’s workweek begins

Time worked each day

Total hours worked each workweek and pay period

Total daily or weekly straight-time hours

Total overtime hours for the workweek

Track Overtime | California Over Time

What type of record should be retained?

Each employer shall preserve for at least three years payroll records, collective bargaining agreements, sales and purchase records. Records on which wage computations are based should be retained for two years, i.e., time cards and piece work tickets, wage rate tables, work and time schedules, and records of additions to or deductions from wages.

What type of timekeeping is best?

Employers may use any timekeeping method they choose. For example, they may use a time clock, have a timekeeper keep track of employee’s work hours, or tell their workers to write their own times on the records. Any timekeeping plan is acceptable as long as it is complete and accurate

Android App | Time Tracking Android App | Time Tracker | Leave Management

What about employees on irregular work schedules?

Many employees work on a fixed schedule from which they seldom vary. The employer may keep a record showing the exact schedule of daily and weekly hours and merely indicate that the worker did follow the schedule. When a worker is on a job for a longer or shorter period of time than the schedule shows, the employer must record the number of hours the worker actually worked, on an exception basis.

Are timesheets required by law?

Timesheets are a legal document, which are the source of payroll transactions, and are related to a project, customer invoicing. Timesheets serve as the legal authority to pay an employee. … For example, the timesheet policy might require that time worked be reported accurately on the date that such work was performed.

Can my boss alter my timesheet?

While falsification of an employee’s time sheet can be a serious offense, it isn’t illegal for a supervisor or employer to change an employee’s time sheet –as long as it reflects the correct hours that were worked.

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Additional Resources

Record-keeping Requirements under the Fair Labor Standards Act

Electronic Code of Federal Regulations

A DCAA Compliant Alternative to Deltek Timekeeping

When a business undertakes a government contract, part of the agreement is for their timekeeping and accounting procedures to comply with the Defense Contract Audit Agency (DCAA). DCAA-compliant contracts require daily time tracking, precise records, detailed reporting, and specific manager approvals, all for DCAA audit purposes. Ensuring DCAA compliance can be a lengthy and confusing process if not using the right tools. If you are searching for alternatives to Deltek’s timekeeping, keep reading to learn more about Hour Timesheet’s DCAA compliant solution.

There are expensive and not-so-user-friendly software programs such as Deltek that don’t deliver some of the features that other products such as Hour Timesheet do. The following are some of the reasons an increasing number of companies are switching to Hour Timesheet.

Regular Reminders

Hour Timesheet features both daily and weekly reminders to employees and managers when timesheets are due. This ensures that everyone working for the company, whether remotely or in the office, regularly tracks their time. DCAA compliance requires daily timesheet entries by every employee and for managers to approve their hours. This must happen whether they’re working on the DCAA that day or not. They don’t let it accumulate and try to submit them at the end of the month in a hurry.

Accurate Charging Codes

Hour Timesheet’s DCAA compliant timekeeping software restricts employees charging to an expired charge code. With Hour Timesheet, employees can only enter labor time for specified job code assignments and labor categories, with the ability to set maximum limits or expiration dates. Thanks to this feature, managers do not need to worry about unauthorized or excessive labor costs for their tasks. This built-in feature prevents government contractors from making incorrect entries, resulting in time-consuming corrective actions, delayed invoice payment, or the most severe DCAA audit findings.

Regular timesheet processing

Part of the DCAA compliant timekeeping requirements is that timesheets must be processed every month, if not more frequently. Hour Timesheet’s timekeeping procedures allow for this to happen. A report can be generated to illustrate the number of timesheets generated for the month, information on costs, and billing.

A detailed audit trail

As DCAA compliant time tracking software, Hour Timesheet is DCAA compliant. That means it has a long and detailed audit trail. If an employee or manager edits a time card after it has been submitted, the DCAA will want to know who made the change, when it was made and why? Hour Timesheet creates an un-editable audit log that provides a permanent list of all the additions, subtractions, and changes that have been made to the employees’ timesheets.

Manual time tracking

The Hour Timesheet time-entry feature can help protect and allow your business to grow with the timekeeping capabilities you need to be DCAA compliant. Our manual time tracking features will help you track direct and indirect costs on a project-by-project basis and tackle head-on one of the most daunting aspects of DCAA compliance by creating a detailed audit trail. Often the timekeeping requirements of being government contractors can be overwhelming. Let, Hour Timesheet help.

An up-to-date sick/personal leave balance

With Hour Timesheet, all employee’s current sick/personal leave and vacation balances are always prominently displayed on their timesheet entry page. There is no need to wait for a regular pay stub to review these balances.

Embedded Payroll

Run payroll with Hour Timesheet data with Gusto’s embedded payroll integration in a single platform.

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For more information on DCAA timekeeping requirements and how Hour Timesheet is the software to meet the compliance needs, contact us today. We offer a FREE 30-day trial of our software, because we know that you’re going to love it!

What Makes Hour Timesheet a DCAA Compliant Time Tracking Software

What Makes Hour Timesheet

a DCAA Compliant Time Tracking Software Solution

Hour Timesheet doesn’t just adapt to your business; it elevates it to DCAA compliance excellence. With unparalleled features, meticulous detail capturing, and a commitment to integration, you can’t afford to overlook the power of precise timekeeping. Embrace Hour Timesheet’s dedication to compliance, start your journey to seamless reporting today, and witness how accurate time tracking can transform your operations.

DCAA COMPLIANCE REQUIREMENTS

DAILY EMAIL REMINDERS

Employees who don’t enter daily time entries can be prompted to enter a reason for the tardy entry. Hour Timesheet also requires the user to enter a reason for editing worked hours previously entered data on a timesheet.

REASON REQUIRED

DETAIL AUDIT LOG

Hour Timesheet includes a real-time detailed employee timesheet audit trail that captures all entries, edits and corrections. The detailed audit trail captures an IP address and a time and date stamp of each entry made to the time card.

CORRECTION TIMESHEET WORKFLOW

Hour Timesheet includes a correction timesheet process providing alerts (emails) to supervisors and site admins when correction timesheets are created.

CAPTURE/TRACK BILLABLE AND NONBILLABLE HOURS

Government contracting requires all hours to be tracked by both hourly and salaried employees. Hour Timesheet includes the ability for employees are able to track time again overhead, G&A, B&P as well as any other non-billable codes and billable labor cost.

EMPLOYEE SIGNATURES

To meet the stringent auditing requirements of the DCAA, each timesheet entry isn’t complete without an employee’s sign-off. Hour Timesheet ensures that this critical step is easy and verifiable.

MULTI-LEVEL APPROVALS

Implement a chain of command with ease, where timesheets are rigorously vetted by supervisors at different organizational levels before final approval.

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NEED HELP? WE LOVE OUR PARTNERS WHO KNOW DCAA COMPLIANCE!

Need some help with setting up your accounting software to integrate with your DCAA (Defense Contract Audit Agency) Compliant timekeeping Software Solution? Ask one of our many referral partners who have decades of experience with DCAA timekeeping requirements and timekeeping procedures and DCAA audit procedures.

Check out our DCAA Compliant Time Tracking Software Solution listing in the Apps for QuickBooks Desktop Marketplace website.

$8/user with NO setup Fees, NO support fees and NO contract.

Additional Resources

Can managers change employee timesheets?

Google Play Timekeeping App Listing

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10 Signs You Need Web-Based Timekeeping Software

Web-based Timekeeping Software Top 10

top 10 reasons

Reasons why you need Hour Timesheet: The industry’s leading web-based timekeeping software.

You may need a new timekeeping software tool if:

You spend more than 5 minutes each week searching for missing employee timesheets.
Despite having a web-based solution for timekeeping, you still manually enter employee work hours into your third-party payroll software.
Basic math and time management are not strong suits for your employees.
Your non-exempt employees manually track overtime.
Your employees have varying billing rates for different jobs.
Your workforce telecommutes and desires a free time tracking app.
You have found yourself searching for an employee, only to remember two hours later that they took the day off.
There is an employee who is rarely present when needed.
You are tired of wasting paper and killing trees with printed timesheets.
Processing payroll feels more dreadful than going to the dentist.

Our team of seasoned experts, with over 20 years of experience in the time tracking software industry, is eagerly looking forward to hearing from you. We are passionate about delivering top-notch solutions and are dedicated to providing exceptional support throughout your journey. Feel free to reach out to us with any questions or requirements you may have.

We understand organizations aren’t cut from the same mold, that’s why Hour Timesheet lets business owners define your integration needs.

Unveiling the Benefits of Hour Timesheet Integrated with Gusto Payroll

When Hour Timesheet joins forces with Gusto Payroll, the result is a streamlined timekeeping and payroll processing experience that adheres to the needs of businesses of all sizes. Here’s a look at the direct benefits of this powerful integration:

Seamless Synchronization: Employees’ hours are automatically synced with Gusto Payroll, which means no more manual data entry errors or discrepancies, leading to precise payroll processing.
Compliant Workforce Management: Stay updated with labor laws, as the integration ensures compliance with government regulations, providing peace of mind to employers.
Efficiency in Record Keeping: Tailor your reporting with robust data analytics that merge timekeeping data directly into your Gusto payroll reports.
Time Savings: Reduce administrative tasks and focus on driving your business forward while the integrated system takes care of the grunt work.
User Friendly: Enjoy an intuitive interface designed for ease of use, allowing quick adoption by employees and employers alike.
Cost Effective: Eliminate the need for multiple software solutions and reduce overhead costs with an all-encompassing, reliable, DCAA-compliant timesheet and payroll service.

By integrating Hour Timesheet with Gusto Payroll, companies can unlock unparalleled efficiency, accuracy, and compliance, ensuring that payroll processes are handled with finesse. Elevate your business operations—choose this integrated solution trusted by the world’s most innovative companies. Discover the potential by starting your 30-day free trial and see the discernible difference firsthand. Get started with Hour.

Ready to transform your timekeeping and payroll processes? Hour Timesheet offers everything you need—a seamless, efficient, and compliant experience. Don’t let payroll challenges slow down your business momentum. Embrace a solution that’s trusted by industry leaders and start reaping the benefits today.

Experience the full potential of our software with no risk involved. Click the link below to take the first step towards streamlining your business. Remember, every moment saved on administrative tasks is an opportunity for growth and success.

Start Your 30-Day Free Trial Now and witness the transformation in your payroll management.

Questions? Our expert support team is just a phone call or email away, ready to assist you with any inquiries and ensure a smooth transition to efficient timekeeping.

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